Temporary Personal Assistant to the General Secret
London
Personal Assistant to the General Secretary (6 ‑ 8 week assignment)
Hours: 9am - 5pm
Working Pattern: Monday, Tuesday & Friday in office
Start Date: ASAP
Pay: £25.62 per hour + holiday pay
Equipment: All necessary equipment provided
Role Overview
This temporary position provides high‑level administrative and organisational support to the General Secretary and the Executive Officer to the General Secretary. The role requires excellent communication skills, strong attention to detail, and the ability to manage a varied workload in a fast‑paced union environment.
Key Responsibilities
Communication & Correspondence
- Handle incoming and outgoing mail, emails, and telephone calls.
- Manage enquiries, queries, and complaints, ensuring they are directed to the appropriate staff or department.
- Draft and respond to correspondence on behalf of the department.
- Proofread documents to ensure accuracy and clarity.
Diary & Meeting Management
- Maintain and update the appointments diary.
- Arrange meetings with staff, members, and external contacts.
- Book meeting rooms and organise required facilities.
- Make travel and accommodation arrangements as needed.
Meeting & Committee Support
- Prepare documentation for meetings, committees, conferences, and seminars.
- Collate and distribute agendas and papers.
- Respond to enquiries relating to meetings and events.
- Record attendance and take minutes, capturing decisions and actions.
- Distribute agreed minutes and follow up on outcomes as directed.
Administrative & Data Management
- Set up and maintain filing systems, both electronic and paper‑based.
- Create spreadsheets and handle data for reporting and information purposes.
- Maintain and update departmental contact databases.
- Keep accurate attendance records for the departmental team.
- Assist with surveys, data collection, and formatting results.
- Support information gathering and checking for departmental projects.
Finance & Procurement
- Maintain departmental expense records in line with financial policies.
- Place orders and process invoices within delegated authority and financial procedures.
Teamwork & Professional Development
- Work collaboratively with colleagues across the department.
- Promote equality, diversity, and inclusive practice in all aspects of work.
- Identify personal training needs and report them to the Head of Department.
- Undertake any other reasonable duties as required.
Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.
Love Success is proud to serve as an Employment Agency for this vacancy.
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Recruiter: Love Success PLC
Salary: £25 to £30 Per Hour
Reference: LJC/TPA1